Smart Dictate is designed for therapists who prefer to maintain complete presence during sessions and document afterwards. Simply speak your session summary naturally – as if talking to yourself – and our AI instantly converts it into structured, professional clinical documentation.
Perfect for: Post-session documentation, quick note creation, and maintaining therapeutic presence during client appointments.
When to Use Smart Dictate
Ideal scenarios:
You prefer being fully present with clients during sessions
You take brief handwritten notes and want to expand them later
You need time to process before documenting
You want to capture session details while they're fresh in your memory
The advantage: Speak naturally about your session – no formal structure required. Supanote handles the professional formatting automatically.
1. Access Smart Dictate
From your dashboard:
Locate the Smart Dictate feature card
Click Start Talking
2. Record Your Session Summary
Recording process:
Click Start Recording in the Smart Dictate window
Speak naturally about your session – no script needed
What you might include:
Session context and themes (“We focused on managing her work anxiety”)
Client behavior or progress (“He reported sleeping better, used coping skills”)
Interventions used (“We practiced thought-challenging and guided breathing”)
Clinical observations (“Mood more stable, still showing mild social withdrawal”)
Follow-ups or next steps (“Will assign journaling before next session”)
💡 Reassurance: You don’t need to sound formal. Supanote structures everything automatically.
3. Generate Professional Documentation
Completion steps:
Click Stop Recording when finished
Select your client from the dropdown (or create new client profile)
Choose appropriate note template
Click Create Note
Your structured clinical note will be ready within seconds.
4. Review and Finalize
Quality control process:
Navigate to Notes Pending Review on your dashboard
Click View Note to review the generated content
Make refinements using:
Manual editing for direct text modifications
AI Editor for quick adjustments ("Make more concise," "Add relevant ICD-10 codes")
Click Mark as Reviewed to move to completed documentation
💡 Therapist Tips
Best time to dictate: Right after a session, while details are still fresh
Short on time? Even a 30-second summary can generate a full structured note.
Confidentiality: Audio is processed securely, never stored.
Technical Support
Need assistance with Smart Dictate?
Email Support: [email protected]
Personal Guidance: Book a complimentary 1:1 training session with our clinical documentation specialists here
Our team provides hands-on support to help you maximize the efficiency of Smart Dictate for your practice workflow.